Create a loss ledger
List each claimed item, date, amount, category, source document, and payment status. A ledger is an index to evidence, not proof by itself.
Document income effects
Pay statements, tax records, schedules, employer confirmations, and written restrictions may answer different questions. Self-employed people may need business records that distinguish revenue from profit and ordinary variation from incident-related loss.
Treat future estimates separately
Future treatment, care, or earning effects require a supportable basis. Keep projections separate from amounts already billed or lost, and identify the professional or record supporting each projection.
Check for overlaps
One expense may appear in a provider bill, insurance statement, and receipt. Reconcile records before using totals so the same item is not counted more than once.